Return-Path: margaret.byess@acps.k12.va.us Received: from ml1.acps.k12.va.us (LHLO ml1.acps.k12.va.us) (10.5.0.123) by ml1.acps.k12.va.us with LMTP; Thu, 16 Jun 2011 19:29:39 -0400 (EDT) Received: from localhost (localhost.localdomain [127.0.0.1]) by ml1.acps.k12.va.us (Postfix) with ESMTP id DB36474800D; Thu, 16 Jun 2011 19:29:39 -0400 (EDT) X-Virus-Scanned: amavisd-new at acps.k12.va.us X-Spam-Flag: NO X-Spam-Score: -2.909 X-Spam-Level: X-Spam-Status: No, score=-2.909 tagged_above=-10 required=6.6 tests=[ALL_TRUSTED=-1, BAYES_00=-1.9, HTML_MESSAGE=0.001, T_RP_MATCHES_RCVD=-0.01] autolearn=ham Received: from ml1.acps.k12.va.us ([127.0.0.1]) by localhost (ml1.acps.k12.va.us [127.0.0.1]) (amavisd-new, port 10024) with ESMTP id OlRLgbvM2Ayf; Thu, 16 Jun 2011 19:29:38 -0400 (EDT) Received: from ml1.acps.k12.va.us (ml1.acps.k12.va.us [10.5.0.123]) by ml1.acps.k12.va.us (Postfix) with ESMTP id 955AB748007; Thu, 16 Jun 2011 19:29:38 -0400 (EDT) Date: Thu, 16 Jun 2011 19:29:38 -0400 (EDT) From: Margaret Byess To: Morton Sherman Cc: Mark Krause , GwenCarol Holmes , Gregory Hutchings , Jean Sina Message-ID: <151420618.1106119.1308266978517.JavaMail.root@ml1.acps.k12.va.us> In-Reply-To: <1698527048.1091842.1308243549755.JavaMail.root@ml1.acps.k12.va.us> Subject: Fwd: a question Status of Hammond Field work MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----=_Part_1106117_34399576.1308266978514" X-Originating-IP: [10.5.6.140] X-Mailer: Zimbra 6.0.7_GA_2473.RHEL5_64 (ZimbraWebClient - IE8 (Win)/6.0.7_GA_2473.RHEL5_64) ------=_Part_1106117_34399576.1308266978514 Content-Type: text/plain; charset=utf-8 Content-Transfer-Encoding: quoted-printable Mort,=C2=A0strong indications are=C2=A0that even with P&Z approval, it is h= ighly probable that no work can begin on the Hammond Field until the BZA ru= les on the anticipated appeal to the P&Z decision to approve the lights.=C2= =A0 As the note below indicates, that is unlikely to occur until September.= =20 I advised you yesterday that there was no qualified respondent for the RFP = on the artificial turf for the Hammond Field.=C2=A0 Mark and I further disc= ussed this, and he indicated that=C2=A0u nless we could have issued the RFP= in the fall or early winter, it is unlikely that we would have had a diffe= rent result.=C2=A0Feedback from the qualified companies that did n ot bid w= as that they had work lined up=C2=A0for this summer about 6 months ahead of= time.=20 The RFP could not be issued until the "mylars" were approved by P&Z.=C2=A0 = Getting through that process takes substantial time, and occurs as the publ= ic discussion process is occurring.=C2=A0 The Mylars were approved in Febru= ary or March this year (Mark is checking on the date) .=C2=A0=C2=A0I t typi= cally takes 6 to 8 weeks to complete the RFP process (one to two =C2=A0week= s to write and review; three to four =C2=A0weeks minimum on the street; one= to two weeks to review responses, have a second call-back interview if=C2= =A0desired,=C2=A0then selection and award.=20 Mark and I will discuss alternative timing for completion of the field work= , based on an anticipated approval to proceed with the field work in Septem= ber.=C2=A0 This will be more complicated since the field is used during the= school year.=C2=A0 We will bring his recommendation back to you for discus= sion with the Board.=20 Let me know if you have any questions.=C2=A0 Would you please share this in= formation with the Board?=20 Margaret=20 =C2=A0=20 Margaret Barkley Byess=20 Deputy Superintendent, Planning and Support Operations=20 Alexandria City Public Schools=20 =C2=A0=20 The school is the last expenditure upon which America should be willing to = economize .=C2=A0 ~Franklin D. Roosevelt=20 =C2=A0=20 =C2=A0=20 Margaret=20 =C2=A0=20 Margaret Barkley Byess=20 Deputy Superintendent, Planning and Support Operations=20 Alexandria City Public Schools=20 =C2=A0=20 The school is the last expenditure upon which America should be willing to = economize .=C2=A0 ~Franklin D. Roosevelt=20 =C2=A0=20 =C2=A0=20 From: "Mark Krause" =20 To: "Margaret Byess" , "Dave C" =20 Sent: Thursday, June 16, 2011 12:59:09 PM=20 Subject: Fwd: a question=20 FYI-=C2=A0=C2=A0 See email exchange below-=20 =C2=A0=20 Final ruling is likely to be issued by P&Z today.=C2=A0=C2=A0 Seminary Hill= s is likely to appeal, which will stop the whole process for lighting appro= val until the fall.=C2=A0=20 Mark Krause=20 Director, Educational Facilities=20 Phone: 703-461-4168=20 Fax: 703-370-7704=20 Mark Krause=20 Director, Educational Facilities=20 Phone: 703-461-4168=20 Fax: 703-370-7704=20 From: "Ron Kagawa" =20 To: "Mark F. Krause" =20 Sent: Thursday, June 16, 2011 12:47:59 PM=20 Subject: FW: a question=20 =C2=A0=20 =C2=A0=20 From: Judy Noritake [mailto:jnoritake@nka-arch.com]=20 Sent: Thursday, June 16, 2011 12:28 PM=20 To: James Spengler; Ron Kagawa=20 Subject: FW: a question=20 =C2=A0=20 This is the story.=20 =C2=A0=20 From: Barbara Ross [mailto:Barbara.Ross@alexandriava.gov]=20 Sent: Thursday, June 16, 2011 11:05 AM=20 To: Judy Noritake=20 Cc: Faroll Hamer=20 Subject: FW: a question=20 =C2=A0=20 Judy.=C2=A0 We plan to issue a formal determination letter today.=C2=A0 An = aggrieved citizen has the right to appeal the determination within 30 days = of the determination.=C2=A0 The appeal lies to the BZA. =C2=A0We assume the= re will be an appeal filed soon after receipt of the letter.=C2=A0 The appe= al will be scheduled for September 8, the next realistic meeting of BZA.=C2= =A0 They have a meeting on 7/14, but that is not time enough for this to be= heard then, and the BZA does not meet in August.=C2=A0=C2=A0 Questions?=C2= =A0 Just call=20 =C2=A0=20 Barbara Ross=20 Deputy Director=20 Planning and Zoning=20 (703)746-3802=20 =C2=A0=20 =C2=A0=20 =C2=A0=20 From: Faroll Hamer=20 Sent: Wednesday, June 15, 2011 9:46 PM=20 To: Judy Noritake=20 Cc: Barbara Ross=20 Subject: RE: a question=20 =C2=A0=20 Judy =E2=80=93 I=E2=80=99m going to ask Barbara Ross to reply, as she has m= ore familiarity with this procedure than I do.=C2=A0 By the way, I did not = get a chance to issue the determination before I left the office today =E2= =80=93 I should be able to do it tomorrow.=20 Faroll=20 =C2=A0=20 From: Judy Noritake [mailto:jnoritake@nka-arch.com]=20 Sent: Wednesday, June 15, 2011 6:25 PM=20 To: Faroll Hamer=20 Subject: a question=20 =C2=A0=20 Faroll:=20 =C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2= =A0=C2=A0=C2=A0 If there is an appeal filed on your determination letter on= the Hammond lights, what occurs procedurally?=C2=A0 Who determines that it= is a valid appeal and then sends it on to BZA to deal with?=C2=A0 I am cur= ious about that path and time frame.=20 =C2=A0=20 Judy=20 =C2=A0=20 Judy Guse-Noritake, AIA, LEED AP=20 Principal=20 =C2=A0=20 cid:image001.jpg@01CC0A4C.E75A0350 =C2=A0=20 605=C2=A0 Prince Street,=C2=A0 Alexandria,=C2=A0 VA 22314=20 [t.]=C2=A0703.739.9366 x.105=C2=A0=C2=A0 =C2=A0[f.]=C2=A0703.739.9481=20 www.noritakeassociates.com=20 jnoritake@nka-arch.com=20 =C2=A0 ------=_Part_1106117_34399576.1308266978514 Content-Type: multipart/related; boundary="----=_Part_1106118_480572789.1308266978514" ------=_Part_1106118_480572789.1308266978514 Content-Type: text/html; charset=utf-8 Content-Transfer-Encoding: quoted-printable <= div style=3D'font-family: Arial; font-size: 10pt; color: #000000'>

= Mort, strong indications are that even with P&Z approval, it = is highly probable that no work can begin on the Hammond Field until the BZ= A rules on the anticipated appeal to the P&Z decision to approve the li= ghts.  As the note below indicates, that is unlikely to occur until Se= ptember.

 

I advised you yesterday that there was no qualified respondent for= the RFP on the artificial turf for the Hammond Field.  Mark and I fur= ther discussed this, and he indicated that unless we could have issued= the RFP in the fall or early winter, it is unlikely that we would have had= a different result. Feedback from the qualified companies that did not bid was that they had work lined up for this summer about 6 m= onths ahead of time.

 

The RFP could not be issued until the "mylars" were approved by P&= amp;Z.  Getting through that process takes substantial time, and occur= s as the public discussion process is occurring.  The Mylars were appr= oved in February or March this year (Mark is checking on the date) . &= nbsp;It typically takes 6 to 8 weeks to complete the RFP process (one to tw= o weeks to write and review; three to four weeks minimum on the s= treet; one to two weeks to review responses, have a second call-back interv= iew if desired, then selection and award.

 

Mark and I will discuss alternative timing for completion of the f= ield work, based on an anticipated approval to proceed with the field work = in September.  This will be more complicated since the field is used d= uring the school year.  We will bring his recommendation back to you f= or discussion with the Board.

 

Let me know if you have any questions.  Would you please shar= e this information with the Board?



Margaret

 

Margaret Barkley Byess

Deputy Superintendent, Planning and Support Operation= s

Alexandria City Public Schools

 

The school is the last expenditure= upon which America should be willing to economize.  ~Franklin D. Roosevelt=
 

 



From: "Mark Krause" <mkrause@acps.k12.va.us>
To: "Ma= rgaret Byess" <margaret.byess@acps.k12.va.us>, "Dave C" <david.con= rath@acps.k12.va.us>
Sent: Thursday, June 16, 2011 12:59:09 PM=
Subject: Fwd: a question

FYI-   See email exchange below-

 

Final ruling is likely to be issued by P&Z today.   = Seminary Hills is likely to appeal, which will stop the whole process for l= ighting approval until the fall. 

Mark Krause
Director, Educational Facilities
Phone: 703-461-4168Fax: 703-370-7704



From: "Ron Kagawa" <Ron.Kagawa@alexandriava.gov>
To: "Mark F. Krause" <mkrause@acps.k12.va.us>
Sent: Thursday, = June 16, 2011 12:47:59 PM
Subject: FW: a question

 

 

From: Judy Noritake [mailto:jnoritake@nka-arch.com] Sent: Thursday, June 16, 2011 12:28 PM
To: James Spengle= r; Ron Kagawa
Subject: FW: a question

 

This is the story.

 

From: Barbara Ross [mailto:Barbara.Ross@alexandriava.g= ov]
Sent: Thursday, June 16, 2011 11:05 AM
To: Judy No= ritake
Cc: Faroll Hamer
Subject: FW: a question<= /P>

 

Judy.  We plan to = issue a formal determination letter today.  An aggrieved citizen has t= he right to appeal the determination within 30 days of the determination.&n= bsp; The appeal lies to the BZA.  We assume there will be an appeal fi= led soon after receipt of the letter.  The appeal will be scheduled fo= r September 8, the next realistic meeting of BZA.  They have a meeting= on 7/14, but that is not time enough for this to be heard then, and the BZ= A does not meet in August.   Questions?  Just call

 

Barbara Ross

Deputy Director

Planning and Zoning

(703)746-3802

 

 

 

From: Faroll Hamer
Sent: Wednesday, June 15= , 2011 9:46 PM
To: Judy Noritake
Cc: Barbara Ross
Subject: RE: a question

 

Judy =E2=80=93 I=E2=80= =99m going to ask Barbara Ross to reply, as she has more familiarity with t= his procedure than I do.  By the way, I did not get a chance to issue = the determination before I left the office today =E2=80=93 I should be able= to do it tomorrow.

Faroll

 

From: Judy Noritake [mailto:jnoritake@nka-arch.com] Sent: Wednesday, June 15, 2011 6:25 PM
To: Faroll Hamer<= BR>Subject: a question

 

Faroll:

         =        If there is an appeal filed on your de= termination letter on the Hammond lights, what occurs procedurally?  W= ho determines that it is a valid appeal and then sends it on to BZA to deal= with?  I am curious about that path and time frame.

 

Judy

 

Judy Guse-Noritake, AIA, LEED AP

Principal

 

3Dcid:image001.jpg@01CC0A4C.E75A0350

 

605  Prince Street,  Alexandria,  VA= 22314

[t.] 703.739.9366 x.105    [f.]=  703.739.9481

www.noritakeassociates.com

jnoritake@nka-arch.com

 

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