Return-Path: margaret.byess@acps.k12.va.us Received: from ml1.acps.k12.va.us (LHLO ml1.acps.k12.va.us) (10.5.0.123) by ml1.acps.k12.va.us with LMTP; Sun, 20 Mar 2011 17:41:56 -0400 (EDT) Received: from localhost (localhost.localdomain [127.0.0.1]) by ml1.acps.k12.va.us (Postfix) with ESMTP id 4A5443C8129 for ; Sun, 20 Mar 2011 17:41:56 -0400 (EDT) X-Virus-Scanned: amavisd-new at acps.k12.va.us X-Spam-Flag: NO X-Spam-Score: 1.11 X-Spam-Level: * X-Spam-Status: No, score=1.11 tagged_above=-10 required=6.6 tests=[BAYES_00=-1.9, HELO_NO_DOMAIN=0.001, HTML_MESSAGE=0.001, RCVD_IN_PBL=0.905, RCVD_IN_RP_RNBL=1.31, RDNS_NONE=0.793] autolearn=no Received: from ml1.acps.k12.va.us ([127.0.0.1]) by localhost (ml1.acps.k12.va.us [127.0.0.1]) (amavisd-new, port 10024) with ESMTP id 9TgKPW2BI7M6 for ; Sun, 20 Mar 2011 17:41:55 -0400 (EDT) Received: from ml1.acps.k12.va.us (ml1.acps.k12.va.us [10.5.0.123]) by ml1.acps.k12.va.us (Postfix) with ESMTP id 709B23C811F for ; Sun, 20 Mar 2011 17:41:55 -0400 (EDT) Date: Sun, 20 Mar 2011 17:41:55 -0400 (EDT) From: Margaret Byess To: Mark Krause Message-ID: <895940453.175736.1300657315352.JavaMail.root@ml1.acps.k12.va.us> In-Reply-To: <1479572771.167154.1300483823927.JavaMail.root@ml1.acps.k12.va.us> Subject: Re: Weekly Report March 14th- 18th MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----=_Part_175735_2101666387.1300657315350" X-Originating-IP: [108.18.200.196] X-Mailer: Zimbra 6.0.7_GA_2473.RHEL5_64 (ZimbraWebClient - IE8 (Win)/6.0.7_GA_2473.RHEL5_64) ------=_Part_175735_2101666387.1300657315350 Content-Type: text/plain; charset=utf-8 Content-Transfer-Encoding: quoted-printable Thanks Mark.=C2=A0 Mort and I will want to see the JH RFP before you finali= ze.=C2=A0 We also need to finish the conversation on JH.=20 And I would like to review resumes, and perhaps talk to your top finalists,= for each of the two positions that will be reporting to David.=20 Margaret=20 =C2=A0=20 Margaret Barkley Byess=20 Deputy Superintendent, Planning and Support Operations=20 Alexandria City Public Schools=20 =C2=A0=20 The school is the last expenditure upon which America should be willing to = economize .=C2=A0 ~Franklin D. Roosevelt=20 =C2=A0=20 =C2=A0=20 Margaret=20 =C2=A0=20 Margaret Barkley Byess=20 Deputy Superintendent, Planning and Support Operations=20 Alexandria City Public Schools=20 =C2=A0=20 The school is the last expenditure upon which America should be willing to = economize .=C2=A0 ~Franklin D. Roosevelt=20 =C2=A0=20 =C2=A0=20 From: "Mark Krause" =20 To: "Margaret Byess" =20 Sent: Friday, March 18, 2011 5:30:23 PM=20 Subject: Weekly Report March 14th- 18th=20 Feels like Spring has arrived! =C2=A0Wish we could be outside more...At lea= st we are saving $$ on the gas bills.....=20 School Sites meeting: with City to continue review and consideration of pot= ential school sites.=20 EEI Meetings: =C2=A0Review of contract status and discussion of next steps:= =C2=A0How to get the energy conservation message out to schools, staff and= students more often. =C2=A0Discussed several formats for communicating ene= rgy savings at each site. =C2=A0Discussed possible newsletter on quarterly = basis.=20 Second meeting with VP to discuss the School Board presentation process and= details=20 Hammond Field Meeting: =C2=A0With city and Rec Dept to determine next steps= . =C2=A0City P&Z staff will recommend approval of lights to Planning Commis= sion. City Council has already affirmed that they want lights with artifici= al turf fields. =C2=A0 Need to have one more public meeting to review optio= ns and discuss specific issues raised in first public meeting. =C2=A0Questi= on is whether to include with FCH PTA meeting on April 12th or hold a separ= ate meeting for public only. =C2=A0Will review with Keisha and PTA presiden= t=20 Health Safety and Wellness Committee: =C2=A0Tamika's meeting with reps from= each school to review HSW issues at schools. =C2=A0Separate email sent to = MBB and Margee concerning specific issues raised by Committee members. Revi= ewed and discussed some issues with Margee in separate meeting. =C2=A0She w= ill discuss issues with principals. =C2=A0=20 JH RFP: =C2=A0Finalized first draft of JH RFP and sent out for review. =C2= =A0Working on proposed schedule and process for kickoff meeting to be held = last week of March.=20 TCW Security Issues: =C2=A0 Several discussions with Rob Moore, Suzanne, an= d Mike McLeese about TCW security issues. =C2=A0Beginning next week, we wil= l provide another part time security monitor at TCW form 6:00pm to 10:00pm = Mon-Fri to assist with after hours security and checking who is entering th= e building. =C2=A0 We will restrict access to one door only and everyone en= tering will be asked to sign in and where they are going, etc. This will he= lp, but not eliminate all security issues. =C2=A0Suzanne will review with M= BB, Margee and Jean Sina the cost to add contracted security for the erest = of the school year. =C2=A0=20 Facilties Reorg plan: =C2=A0Discussed process with team and will hold staff= meeting next week to review reorg plan. =C2=A0Next week, Dave and I are in= terviewing Construction Manager. Do you want to review our selection before= I make a Request to Hire?=20 We will interview Facilities Planner the week of March 28th. =C2=A0Question= : I know you must have a strong interest in who this person is, but I doubt= that you have time to be part of the interview process. =C2=A0Do you want = Dave and I to select our top two for a meeting/interview with you before we= make any recommendations? =C2=A0=20 I hope to interview for the Assistant Director positions after that. So I n= eed to finalize the job descriptions and get them advertised next week. =C2= =A0 I will fwd those to you for review. =C2=A0Dave and I will interview tho= se candidates hopefully in early April. =C2=A0=20 After those selections are made, then I will advertise for Admin Asst, Heal= th & Safety and Bldg Systems Manager. So those job descriptions will be nex= t. Plan to interview in that order, hope to interview one position each wee= k until we are done. =C2=A0=20 Let me know what you think about this plan/process. =C2=A0Thanks=20 CIP Meeting with City: "Chess match" with MBB and Bruce to determine how to= make the Manager's CIP proposal work with schools needs. =C2=A0 We came ou= t better than I expected. =C2=A0Reviewed detailed project timelines with MB= B so we can finalize with City next week. Will review details with Dave nex= t week.=20 Support Ops Meeting: =C2=A0with MBB and support ops team. =C2=A0Good overal= l review of issues including summer school, strategic planning, and coordin= ation with other departments.=20 REMS status meeting: =C2=A0Reviewed status of each area still outstanding: = =C2=A0training, classroom guides, bus guides, parent guides, review of draf= t plan,(will fwd copy to you for review), sustainability, and federal repor= ting requirments. =C2=A0=20 Modular Construction Meeting: =C2=A0Finalizing detailed cost proposals for = 3 schools for this summer. =C2=A0Will review with Dave when he returns next= week and then have detailed information to fwd to MBB. =C2=A0Will probably= have to transfer some CIP $$ to make everything work with first 20 modular= at 3 schools. =C2=A0Will have detailed explanations and options for review= next week.=20 I will be in Norfolk Sat and Sunday: =C2=A0College visits. =C2=A0I will hav= e my blackberry with me. =C2=A0Hope you have a great weekend! =C2=A0=20 =C2=A0=20 --=20 Mark Krause=20 Director, Educational Facilities=20 703-461-4168=20 Fax: 703-370-7704=20 --=20 ------=_Part_175735_2101666387.1300657315350 Content-Type: text/html; charset=utf-8 Content-Transfer-Encoding: quoted-printable <= div style=3D'font-family: Arial; font-size: 10pt; color: #000000'>

= Thanks Mark.  Mort and I will want to see the JH RFP before you finali= ze.  We also need to finish the conversation on JH.

 

And I would like to review resumes, and perhaps talk to your top f= inalists, for each of the two positions that will be reporting to David.



Margaret

 

Margaret Barkley Byess

Deputy Superintendent, Planning and Support Operation= s

Alexandria City Public Schools

 

The school is the last expenditure= upon which America should be willing to economize.  ~Franklin D. Roosevelt=
 

 



From: "Mark Krause" <mkrause@acps.k12.va.us>
To: "Ma= rgaret Byess" <margaret.byess@acps.k12.va.us>
Sent: Friday,= March 18, 2011 5:30:23 PM
Subject: Weekly Report March 14th- 18t= h

Feels like Spring has arrived!  Wish we could be outside more= ...At least we are saving $$ on the gas bills.....

School Sites meet= ing: with City to continue review and consideration of potential school sit= es.

EEI Meetings:  Review of contract status and discussion of = next steps:  How to get the energy conservation message out to schools= , staff and students more often.  Discussed several formats for commun= icating energy savings at each site.  Discussed possible newsletter on= quarterly basis.

Second meeting with VP to discuss the School Boar= d presentation process and details

Hammond Field Meeting:  Wit= h city and Rec Dept to determine next steps.  City P&Z staff will = recommend approval of lights to Planning Commission. City Council has alrea= dy affirmed that they want lights with artificial turf fields.   Need = to have one more public meeting to review options and discuss specific issu= es raised in first public meeting.  Question is whether to include wit= h FCH PTA meeting on April 12th or hold a separate meeting for public only.=  Will review with Keisha and PTA president

Health Safety and W= ellness Committee:  Tamika's meeting with reps from each school to rev= iew HSW issues at schools.  Separate email sent to MBB and Margee conc= erning specific issues raised by Committee members. Reviewed and discussed = some issues with Margee in separate meeting.  She will discuss issues = with principals.  

JH RFP:  Finalized first draft of JH R= FP and sent out for review.  Working on proposed schedule and process = for kickoff meeting to be held last week of March.

TCW Security Iss= ues:   Several discussions with Rob Moore, Suzanne, and Mike McLeese a= bout TCW security issues.  Beginning next week, we will provide anothe= r part time security monitor at TCW form 6:00pm to 10:00pm Mon-Fri to assis= t with after hours security and checking who is entering the building. &nbs= p; We will restrict access to one door only and everyone entering will be a= sked to sign in and where they are going, etc. This will help, but not elim= inate all security issues.  Suzanne will review with MBB, Margee and J= ean Sina the cost to add contracted security for the erest of the school ye= ar.  

Facilties Reorg plan:  Discussed process with team = and will hold staff meeting next week to review reorg plan.  Next week= , Dave and I are interviewing Construction Manager. Do you want to review o= ur selection before I make a Request to Hire?

We will interview Faci= lities Planner the week of March 28th.  Question: I know you must have= a strong interest in who this person is, but I doubt that you have time to= be part of the interview process.  Do you want Dave and I to select o= ur top two for a meeting/interview with you before we make any recommendati= ons?  

I hope to interview for the Assistant Director position= s after that. So I need to finalize the job descriptions and get them adver= tised next week.   I will fwd those to you for review.  Dave and = I will interview those candidates hopefully in early April.  

A= fter those selections are made, then I will advertise for Admin Asst, Healt= h & Safety and Bldg Systems Manager. So those job descriptions will be = next. Plan to interview in that order, hope to interview one position each = week until we are done.  

Let me know what you think about thi= s plan/process.  Thanks

CIP Meeting with City: "Chess match" w= ith MBB and Bruce to determine how to make the Manager's CIP proposal work = with schools needs.   We came out better than I expected.  Review= ed detailed project timelines with MBB so we can finalize with City next we= ek. Will review details with Dave next week.

Support Ops Meeting: &n= bsp;with MBB and support ops team.  Good overall review of issues incl= uding summer school, strategic planning, and coordination with other depart= ments.

REMS status meeting:  Reviewed status of each area stil= l outstanding:  training, classroom guides, bus guides, parent guides,= review of draft plan,(will fwd copy to you for review), sustainability, an= d federal reporting requirments.  

Modular Construction Meeting= :  Finalizing detailed cost proposals for 3 schools for this summer. &= nbsp;Will review with Dave when he returns next week and then have detailed= information to fwd to MBB.  Will probably have to transfer some CIP $= $ to make everything work with first 20 modular at 3 schools.  Will ha= ve detailed explanations and options for review next week.

I will be= in Norfolk Sat and Sunday:  College visits.  I will have my blac= kberry with me.  Hope you have a great weekend!  

 --
Mark Krause
Director, Educational Facilities
703-461-4168Fax: 703-370-7704

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